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Are you ready for the next generation of IT Services within your business, or even at home?, we are allegedly on the verge of another big change for IT and how it is delivered, oh no not again I hear you saying, what is it this time…
This is the reaction of a lot of business owners when they hear this, after all IT is not really core to most businesses, not the reason you went into business, but it is a necessary tool we all have to use. Just like the car or van you use for your business you just want it there to work as and when you need it. You certainly do not want to be a car mechanic to run your florist shop, and so you really do not want to be an IT engineer either, it is not why you opened your florist shop in the first place.
Anyway, what is this new IT revolution, well it could be one that will in fact make the life of the small business owner easier, and even save you a bit of money too. Cut down to its bare bones, this revolution is not really new either, it can be equated with going back to the old days of centralised computing, those of us old enough to remember the old mainframes and bureau computing might remember what I am talking about.
What does it mean in the real world then, you are all probably doing your word processing and number crunching on the world’s most popular software package MS Office, which you paid for and have to keep paying for each time a new upgrade is issued. You will no doubt have an accounts package which again you paid for and have to keep updating. In the new world you will not have to buy software it will be available on the web, it is available now in fact. There are several MS Office equivalent packages sitting on the net just waiting for you to login and use them, and on a small scale they are free to use. Have a look at www.zoho.com which is the one that I am currently using. You will find all sorts of business tools some are free and some have to be subscribed to, and there are other online, or Cloud as they are known, applications available as well, and they are growing all the time.
What are the advantages of Cloud Computing for small businesses? Firstly you almost do away with the need to buy software because it is available online, and because it is online, when a new version is released it is upgraded for you free of charge, and no effort is needed on your part either.
If you make use of the new Cloud secure storage facilities which are growing in popularity you are in a position to do away with most of your servers as your applications and data are stored online. This sounds like scary stuff, but when you think about it we are already storing a lot of private data online, many people are banking online, running and storing their email from an online provider and storing their photos online, to name but a few.
Online storage facilities are probably much safer than your own, when was the last time you took a backup of your data? what would happen if your computer or server crashed today, as has happened to me 3 times now. Generally the answer is you lose data, applications and time, and worse still customers. If everything is online in the Cloud, once you get your computer back and working all your data and applications will be there waiting for you. If you use more than one computer, such as doing some work on a document at home in the evening, that work will be waiting for you when you get in to work the next day, and you can carry on on your business machine with no problem, safe in the knowledge you are working on the same document you were last night. Another advantage of online cloud storage is that the datacentres built by the storage companies, one of the biggest being Amazon, all backup their live data to Disaster Recovery sites, so if one site storing your data and apps did have a failure they would switch the DR site, and you would be able to carry on probably oblivious to the problem. The service level agreements between the storage companies and their clients guarantee more than 99% availability.
Take a few minutes to go online and see what is there, search for Cloud computing or go to www.zoho.com.
Has this whetted your appetite, there will be a few more blogs about Cloud computing coming up in the next few months…
Darren








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